Academic Assistant – DIS Stockholm

DIS is seeking an Academic Assistant in Stockholm. In this role, you will assist with a wide range of academic administrative tasks. The successful candidate will work directly with staff and faculty on a daily basis, with occasional student-facing tasks. If you thrive in a fast-paced environment and you adapt well to change, this is an opportunity for you to gain experience in an academic study abroad setting and to expand your general office and collaborative skills.

This position is open only to DIS alumni who have completed their undergraduate degree or higher. It is important that you bring your student perspective from the DIS program. This is a full-time internship over 13 months as a part of the DIS Post-Graduate Internship Program. Read more about the program here: https://disabroad.org/dis/jobs-and-internships/internship/

The application deadline is March 1, 2023 at 11.59 PM CET.

The Academic Administration at DIS Stockholm consists of 4 people: the DIS Associate Academic Director, two Academic Coordinators, and the Academic Assistant. This team works to make each semester run as smoothly as possible by providing academic support and streamlining processes in collaboration with DIS faculty and other DIS staff. The new colleague in our team will have special affiliation with fields of relevance based on your educational background and interests. Your knowledge will be strengthened through work and talks with DIS faculty, and you will gain essential experience which can guide you in your future career decisions.

Your Profile:

• Highly flexible mindset and adaptable to change
• Ability to multi-task on a daily basis, while understanding, maintaining, and meeting deadlines 
• Thrive in a fast-paced, dynamic organization
• Organized and able to prioritize different tasks as needs change 
• Be a team player in a dynamic and collaborative environment   
• Service-minded and innovative, with a self-motivated and dedicated work ethic  
• Desire to produce high-quality work, while also reflecting upon and learning from mistakes that occur along the way 
• Microsoft Office skills (Outlook, Teams, Excel and Word)
• Flexible with working hours to account for after-hour events and spontaneous projects

Tasks & Responsibilities

• Assist in logistical and administrative planning for the academic semester such as scheduling meetings, preparing relevant materials, obtaining supplies, proctoring exams, and communicating with internal and external relevant staff/contacts
• Order/prepare textbooks and course materials for faculty 
• Organize and maintain DIS library, including textbook pick-up/drop-off for students
• Serve as a point of contact and support for faculty and staff in-person and via email 
• Take ownership in planning and executing events, workshops, and seminars across DIS 
• Co-lead DIS study tours, providing logistical support for the faculty and students  
• Assist with faculty development seminars and work with the DIS Faculty and staff
• Proofread and check Canvas syllabi and field study information before each term
• Plan, assist and support arrival/academic orientation for semester and summer terms 
• Assist in planning and staffing the end-of-semester Festival 
• Document academic events, including photos and text, and create social media posts 

The application deadline is March 1, 2023 at 11:59 PM CET.

• In addition to a CV, please include a maximum 1-page cover letter. In addition to other relevant information, please address the following:
  • Do you have particular skills or prior experiences that you believe will be relevant and useful for this position and to DIS?
  • What do you expect to learn and accomplish out of your time as a DIS intern in Stockholm?

Start date is August 1, 2023.

If you have any questions, please reach out to Associate Academic Director Tina Mangieri, tma@disstockholm.se